Group Capacity and Class Eligibility
Staff see room capacity, open spots, and remaining classes. The CRM can reverse a deduction when a class moves, according to studio policy.
Custom Development
CRM for Dance Schools and Studios
Classes, trials, and rehearsals compete for the same studio space. We’ll build a CRM for room scheduling, class passes, and performance preparation.
What Disrupts Scheduling and Attendance Tracking
- Schedules live in chats and spreadsheets. Someone misses an update and turns up in the wrong room.
- Poor pass tracking can let a student keep attending after their classes run out.
- No one follows up after a trial, and the newcomer never enrolls.
- Show rosters, costumes, rehearsals, and fees are scattered across files.
- Instructors message students individually and lose track of conversations.
Tools for Administrators, Choreographers, and Show Directors
These modules can be included in the project. We’ll agree on the scope and workflow rules after reviewing your processes.
Trial Lessons and Enrollment
Staff book a trial first and assign a regular place once enrollment is agreed. Unconfirmed bookings are shown separately from the roster.
Room Changes and Rehearsals
The show director schedules rehearsals around the cast and room availability. After a venue change, the coordinator sees who acknowledged the update.
Additional Features
- Attendance and Progress
- Instructors record attendance, milestones, and readiness for the next group or a competition.
- Shows and Competitions
- Manage performer lists, routines, costumes, fees, rehearsal schedules, and messages to parents.
- Studio Community
- Track birthday reminders, thank-you messages, and invitations to workshops and open classes.
CRM Workflow Examples
How teams can divide responsibilities and handle exceptions after rollout.
A Trial Lesson Leads to a Group Placement
After the trial, the choreographer recommends a group. Reception checks availability and books the first visit under the pass.
A Room Change Before a Performance
The performance group’s dress rehearsal moves. The show director updates the booking, and reception checks who still needs to confirm.
What to Include in the First Release
Map a regular class, an intensive, and a rehearsal separately. The first release should cover booking, attendance, and pass freezes, including studio cancellations. The choreographer checks the roster, and authorized staff can adjust class balances with a recorded reason.
Once we agree on the requirements, we design the screens, build a pilot, and try it against the agreed use cases. We plan the rollout and follow-on modules with your team.
Discuss the First PhaseDevelopment FAQ
Can a Family Pay for Several Children’s Passes in One Payment?
Yes. One payer can cover the payment, while attendance and schedules are tracked separately for each child.
How Do We Manage Shows When a Dancer Belongs to Several Groups?
Participation is recorded for each routine. The show director can check rehearsal conflicts, and reception can see confirmations for the entire show.
Let’s Discuss Your CRM
Tell us your industry, describe one process you want to automate, and let us know which tools your team already uses.